I don’t know about you, but I get a lot of new enquiries for my services via email. That is all very nice, but many of the potential new clients are located a long way from me. That does not matter in terms of the service they will get, which I aim to be the very best. The difficulty is that it is harder to establish a relationship to make the sale.
When someone contacts me via email, they can be somewhat vague about their requirements, which will lead me to ask for more information. I may or may not hear back from them, which leads me to the next point; I do not know how many other people or businesses they have contacted. Having got responses from a lot of people, they may only go back to a few, and those might be the businesses offering what appears to be the lowest price, without having qualified what they deliver for that price. I do not know if the person is seriously looking for help. Are they butterflies flitting from flower to flower?
In my case I am wary of quoting based on scant information. If others have quoted, that is fine, but I would rather not get the business than find that I am tied to an unprofitable quotation.
So how do I deal with the email enquiries? Well, I try to grade them. The best hopes for business and being genuine enquiries are the emails that start with my name. “Dear Jon”, “Dear Mr Stow” or just “Jon” are good signs, but not conclusive.
Looking at the content of the enquiry, does it have a lot of detail? Does it refer to a particular point or article on my website? Those would be good signs.
How is it signed off? Is there a “Kind regards”? Is it signed by first or given name only such as Sophie or Chris or Mohamed? More good signs.
On the other hand, does the email look like a copy-and-paste exercise? Does it not address me by name at all? Is it signed impersonally, e.g. Dr. F S Smith? Apologies to any Doctors F S Smith, incidentally.
The various pointers help me decide which of these enquirers are more likely to be interested in doing business because they are the ones with whom I can more easily establish a relationship. If I cannot meet new prospects face-to-face, it would certainly help to speak to them on the telephone, or ideally via Skype, because that normally is face-to-face.
The reality is that many on-line enquiries are a waste of time. My grading system saves me some of that time and I hope gains me more business. Wasn’t it so much easier when we gained nearly all our business through networking meetings and off-line relationships?
How do you weed out the window-shoppers, time-wasters and “copy-and-pasters” in your on-line sales enquiries?